AI disclosures
Draft for review — not yet adopted as the final AI disclosure.
This page explains general considerations for AI-assisted features in LaborNexa. Feature availability depends on your organization's configuration and permissions. This disclosure does not enable a feature or authorize the submission of confidential information.
How AI assistance may be used
Where enabled, AI-assisted tools may help prepare drafts or identify information in selected source materials. Current pilot workflows include fictional drafting examples, suggestions extracted from a selected collective bargaining agreement, and proposed implementation items extracted from a selected settlement PDF. A feature's own instructions explain its purpose, source selection, and review requirements.
Outputs require human review
AI-generated content can be inaccurate, incomplete, outdated, or misleading, even when it sounds confident. It can misunderstand context, omit exceptions, invent facts or references, and reflect bias. Similar requests may produce different results.
Review all output before relying on it, sharing it, or incorporating it into organizational records. Check quoted language against the original document and verify that cited material supports the conclusion. A matching quotation alone does not establish that an interpretation is correct.
No substitute for professional judgment
AI assistance is not legal, financial, tax, or other professional advice. It does not replace an authorized representative, qualified adviser, or your organization's decision-making procedures. Confirm deadlines, contractual requirements, filing obligations, remedies, and other consequential information using authoritative sources and appropriate professional review.
Do not use AI output alone to determine a person's membership eligibility, employment rights, disciplinary outcome, entitlement to representation, or other significant rights or benefits.
Selected information and external providers
Where separately enabled for your tenant, Case Brief sends a bounded selection of authorized case statements, recorded procedure and chronology, reviewed excerpts and linked contract context to OpenAI when you explicitly generate or refresh. It does not upload raw documents. The generated draft is stored locally and can become out of date. OpenAI API data is not used for training by default unless opted in. Standard abuse-monitoring retention may still apply. These requests use store:false to disable Responses application-state storage; Zero Data Retention requires eligible organization/project configuration and is not promised by that setting.
Some AI features send selected information to an external AI provider for processing. The current pilot integrations use OpenAI. The fictional drafting pilot uses selected built-in examples; CBA analysis sends selected saved agreement text; Settlement Intelligence sends readable text extracted from the selected PDF. CBA and settlement analysis each require a feature-specific confirmation before sending the selected material. Review the source materials and feature-specific notice before submitting a request.
Provider retention, data-use, and security arrangements depend on the applicable service and account configuration. This general disclosure does not promise zero retention, a particular processing location, or a blanket restriction on provider data use. Ask LaborNexa about the arrangements applicable to your organization before submitting sensitive information.
Confidentiality and authorized use
Submit only material your organization has authorized for the specific feature and that you have permission to share. Do not include passwords, account credentials, or unnecessary personal information. Confidential member information, privileged communications, medical information, and sensitive grievance records require appropriate review before any external processing.
Using an AI feature does not itself establish or preserve legal privilege, satisfy a confidentiality obligation, or grant permission to disclose another person's information. Follow your organization's policies and applicable agreements.
Drafts, records, and accountability
The current pilot workflows retain source selections and generated results to support review. They do not automatically file a grievance, send generated correspondence, approve settlement terms, close a case, change grievance deadlines, or mark a settlement obligation delivered. Users remain responsible for checking, approving, and appropriately using any resulting material. Recording a review confirms that a review action occurred; it does not certify accuracy or legal sufficiency.
Availability and changes
AI features may be limited, unavailable, changed, or disabled. Access does not guarantee a particular response, outcome, or time saving. Review updated feature notices when tools or providers change.
Questions and reporting concerns
If an output appears inaccurate, biased, or unsafe, pause its use and contact your organization’s administrator or hello@labornexa.com. Describe the feature and concern without including confidential records or credentials in your initial message.
See the Privacy notice for additional information about application records and privacy requests.